The WI BOS Coordinated Entry System is a critical component in our effort to end homelessness in the WI BOSCOC. The goal of the WI BOS Coordinated Entry System is that the process is easy for people to access, that it identifies and assesses their needs, and makes prioritization decisions based upon needs. Assistance should be allocated as effectively as possible and it should be easily accessible no matter where or how people present.

​The WI BOS Coordinated Entry System helps communities prioritize assistance based on vulnerability and severity of service needs to ensure that people who need assistance the most can receive it in a timely manner. The WI BOS Coordinated Entry System will also provide information about service needs and gaps to help communities plan their assistance and identify needed resources.
Please review Appendix T and Appendix U for the COVID adjustments for Coordinated Entry processes. 

Trainings

Coordinated Entry Trainings
 All 6 trainings listed below are required for CE users:
​
1. Introduction to Coordinated Entry (26 min.)
​2. Coordinated Entry Access Training (50 min.)
3. Pre-Screen & Barriers Assessment Training (46 min.)
       Optional: PowerPoint Slides Only
4. CE Prevention Training (required for all Clarity HMIS users. 12 min.)
          Optional: PowerPoint Slides Only
5. HMIS CE Workflow Training (required for all Clarity HMIS users)
6. CE Prevention Assessment in HMIS (required for all Clarity HMIS users)


In order to administer Coordinated Entry, the six trainings listed above must be successfully completed. Once you have completed the trainings, please email Holly Sieren [email protected] for verification in order to receive access to CE.​
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NOTE: If you will be referring to the Non-HMIS list or you are a new List Holder, please proceed to the "Non-HMIS Training" tab to complete the additional trainings. 
Non-hmis training
Required webinar trainings for all Non-HMIS Users:

​1. Non-HMIS Training (v2): How to Enter a New Client  (14 min.)
                Optional: PowerPoint Slides - Click Here
​
2. Non-HMIS Training (v2): How to View, Edit, & Exit a Client  (18 min.)
                 Optional: PowerPoint Slides - Click Here

For instructions on how to reassess an existing client without a Barriers assessment, the training is listed below:
Non-HMIS Training (v2): How to Reassess an Existing Client Without a Barriers Assessment  (6 min.)
                 Optional: PowerPoint Slides - Click Here

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Required webinar training for List Holders only:
Non-HMIS Training (v2): For List Holders Only (10 min.)

In order to gain access to the Non-HMIS System, all required CE trainings and the Non-HMIS training must be successfully completed. After the required trainings are completed, please send an email to Holly Sieren [email protected] for verification and to be granted access to Non-HMIS. ​
case conferencing training
shelter implementation training
Permanent supportive housing (PSH) prioritization training  

Coordinated Entry

Below you will find the specific documents and other materials for compliance with Coordinated Entry and a particular program type and/or funding source. ​
documents
Pre-Screen:
​BOS Pre-Screen Form (PDF) 
BOS Pre-Screen From (Fillable) 
                Script for collecting episodes fleeing

WIBOSCOC Map (PDF)

BOS Pre-Screen Form PDF - Spanish - coming soon
BOS Pre-Screen Form PDF - Hmong - coming soon


Coordinated Entry Barriers Assessment:
CE Barriers Assessment (PDF) 
CE Barries Assessment (Fillable) 


CE Homeless Assessment FAQ 

CE Homeless Assessment - This is only to guide the HMIS and Non-HMIS System setups and explain to staff how the final scores are determined.  It is not intended to give to clients. 

CE Barriers Assessment PDF - Spanish - coming soon
CE Barriers Assessment PDF - Hmong - coming soon

​Prevention Assessment:
Prevention Screen (PDF) 
Prevention Screen (Fillable)  

Prevention Screen  - Spanish - coming soon
Prevention Screen - Hmong - coming soon

Client File:
Client Rights and Responsibilities.pdf (PDF)
Client Rights and Responsibilities.pdf (Fillable)

Client Rights and Responsibilities.pdf - Spanish - coming soon
Client Rights and Responsibilities.pdf - Hmong - coming soon

Agency & Staff Agreements - No Wrong Door
Agency Partnership Agreement - No Wrong Door (PDF)
Agency Agreement - No Wrong Door (Fillable)

Participating Staff Agreement - No Wrong Door (PDF)
Participating Staff Agreement - No Wrong Door (Fillable)


Agency & Staff Agreements - Other Systems of Care (OSOC)
OSOC Agency Partnership Agreement (PDF)
OSOC Agency Partnership Agreement (Fillable)

OSOC Staff Agreement (PDF)
OSOC Staff Agreement (Fillable)​​​
policy and procedures
  Coordinated Entry 2.1 Manual
​Appendix A_Agency Partnership Agreement - No Wrong Door.pdf
Appendix B_Participating Staff Agreement - No Wrong Door.pdf
Appendix C_Client Rights and Responsibilities.pdf
Appendix D_WI BOSCOC Coordinated Entry and Referral Process.pdf
Appendix E_Coordinated Entry and Referral Process for Prevention.pdf
Appendix F_After Hour Plans-coming soon
                      After Hours Plan Feedback Form
​Appendix G_Coordinated Entry Training Requirements.pdf - Updated version coming soon
Appendix H_Pre-Screen Form.pdf
                       Script for collecting episodes fleeing
​Appendix I_The CE Homeless Assessment below is only to guide the HMIS and Non-HMIS System setups. It is not intended to give to clients.                                                 CE Homeless Assessment
Appendix J_CE Barriers Assessment
Appendix K_CE Homeless Assessment FAQ
Appendix L_Prevention Screen
Appendix M_Permanent Supportive Housing Order of Priority.pdf
Appendix N1_Order of Priority for EHH Rapid Rehousing
Appendix N2_Order of Priority for COC Rapid Rehousing
                  N2A_Order of Priority for CoC DV Rapid Rehousing
                  N2B_Order of Priority for CoC YHDP RRH and RRH/TH
Appendix O_Order of Priority​ for Transitional Housing
Appendix P_HMIS Prioritization Report Summary Page.pdf
Appendix Q_
Appendix R_ No Wrong Door Agency Sign.pdf
Appendix S_ No Wrong Door Flyer.pdf
Appendix T_COVID-19 Provisions-02.1.21
Appendix U_Order of Priority for EHH Prevention Recipients of EHH Program

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For agency or participant issues and concerns regarding Coordinated Entry, please see the WI BOS grievance policy below:
Grievance Policies and Procedures

Any agency requesting a waiver for Coordinated Entry must first complete a Coordinated Entry waiver application below. Once the application has been submitted, WI BOS staff will email the agency the Coordinated Entry waiver request checklist outlining the supportive documentation needed to make a decision on the waiver request. Please see the Coordinated Entry policy for information on the Coordinated Entry waiver process. 
​Waiver Request Checklist
Waiver Application
Waiver Policy
There are 8 programs: (1) EHH Funded Prevention, (2) Emergency Shelters, (3) Motel Vouchers, (4) Rapid Rehousing, (5) Permanent Supportive Housing, (6) Transitional Housing, (7) TH/RRH and (8) Outreach.
​Homeless Prevention Program (HPP)
Homeless Prevention Program (HPP) helps individuals and households who are at risk of homelessness retain housing. Homelessness prevention programs include housing relocation and stabilization services and short- and/or medium-term rental assistance as necessary to prevent the individual or family from moving to an emergency shelter, a place not meant for human habitation, or another place described in paragraph (1) of the homeless definition.

The Homeless Prevention Program (HPP) is a state funding source authorized under Wisconsin Statutes § 16.303 and administered by the Division of Energy, Housing, and Community Resources (DEHCR). To learn more about all of Wisconsins funding streams for homeless and housing programs click here. 

It is a HUD requirement that all ESG funded homeless prevention programs use Coordinated Entry. The WI BOSCOC Coordinated Entry Policies and Procedures require that all HPP funded homeless prevention use the WI BOS Coordinated Entry System. If any portion of an agency’s HPP allocation is used to match its ESG allocation, all ESG rules and requirements apply to clients served by HPP.

Homeless prevention programs are not listed on the WI BOS Housing Inventory Chart (HIC).

EHH Prevention Programs

EHH policy and procedure guidance ​​Coordinated Entry Prevention Training 
​(This training covers the requirements for EHH funded Prevention projects in the Balance of State CoC. It includes the Prevention assessment, how to create a referral and the Prioritization List for Prevention.)
  • WI BOS Coordinated Entry-Prevention Process webinar - Updated version coming soon!
  • WI BOS Coordinated Entry-Prevention Process-PPT Slides - Updated version coming soon!
  • Coordinated Entry for Prevention Programs webinar - Updated version coming soon!
  • Coordinated Entry for Prevent Programs-PPT slides - Updated version coming soon!
Emergency Shelters
Emergency Shelters can be funded through ESG as part of the EHH grant with DEHCR and/or funded with SSSG funds through DEHCR.  You can view more information about these funds by clicking here. 

Emergency Shelters receiving ESG funds must participated in coordinated entry.  All other Emergency shelters are encouraged to participate in the WI BOS Coordinated Entry System to ensure access to housing programs for their clients. When completing the WI BOS Coordinated Entry access documentation, vulnerability assessment, referral, and follow up with with shelter clients, shelter programs are ensuring that their clients have access to all ESG and COC funded housing programs that require the use of Coordinated Entry.
If you are an Emergency shelter looking to begin participating in the WI BOS Coordinated Entry System, please click the link below: 
And then this would be the link to the "new to CE" section we are creating. (what do you think?)

All Emergency Shelters (regardless of whether they use HMIS or not) must be listed on the WI BOS Housing Inventory Chart (HIC).

EHH policy and procedure guidance (all of these will need to link of course, I just used your formatting as an example) TRAINING
Motel Voucher 
Motel Voucher programs receiving ESG funds must participate in coordinated entry.  All other Motel Voucher programs are encouraged to participate in the WI BOS Coordinated Entry System to ensure access to housing programs for their clients. When completing the WI BOS Coordinated Entry access documentation, vulnerability assessment, referral, and follow up with with clients, Motel Voucher programs are ensuring that their clients have access to all ESG and COC funded housing programs that require the use of Coordinated Entry.

If you are a Motel Voucher program looking to begin participating in the WI BOS Coordinated Entry System, please click the link below: 
All Motel Voucher programs (regardless of whether they use HMIS or not) must be listed on the WI BOS Housing Inventory Chart (HIC).

EHH policy and procedure guidance 
Rapid Rehousing Programs (RRH)
Permanent Supportive Housing (PSH)
Transitional Housing (TH)
th/rrh
Coming soon
outreach
Coming soon

No Wrong Door

Emergency Housing Voucher Program-(EHV)

Updates, Presentations, and Briefings by HUD

Coordinated Entry Committee

Leadership
​Coordinated Entry Committee is open to all interested Balance of State members. The Co-chairs of the Coordinated Entry Committee are:
Wendy Schneider, [email protected] 
Stephena Smith, [email protected]
Implementation team
The Implementation Team was created to help create a smooth transition and act as a resource for local coalitions. 
The members of the team are:
  • Ryan Graham - BOS Homeless System Manager
  • Holly Sieren - BOS Coordinated Entry System (CES) Specialist
  • Corin Tubridy - Implementation Team Chair
  • Erika Villacrez– Housing Provider
  • Vacant – Housing Provider
  • Stephanie Van Hulst - HMIS System Admin
  • Wendy Schneider - CE Committee Chair​
  • Brooke DeCoster - Emergency Shelter Provider
  • Stephena Smith - Emergency Shelter Provider​
  • Sara Meier - DV Provider
​​