coordinated entry

  • The original Coordinated Entry System Policy was approved by the membership in November 2015.
  • Implementation occurred on January 1, 2016 with the final date of compliance as March 31, 2016.   
  • On November 10, 2017, the Coordinated Entry Policies and Procedures 2.0 Manual was approved by the membership.
  • ​Implementation will begin December 1, 2017 with the final date of compliance as January 1, 2018.
  • ​HUD’s deadline for implementation is January 23, 2018.

policy

​Coordinated Entry Policies and Procedures 2.0 manual 
The Coordinated Entry Manual 2.0 was approved at the November 2017 BOS annual meeting. 
Appendices
Appendix A_Agency Partnership Agreement.pdf
Appendix B_Participating Staff Agreement.pdf
Appendix C_Client Rights and Responsibilities.pdf
Appendix D_WI BOSCOC Coordinated Entry and Referral Process.pdf
Appendix E_Coordinated Entry and Referral Process for Prevention.pdf
Appendix F_After Hour Plans-click here to see all of the plans for each local COC​
Appendix G_Coordinated Entry Training Requirements.pdf
Appendix H_Pre-Screen Form.pdf
Appendix I_VI-SPDAT 2.0.pdf
Appendix J_VI-F-SPDAT 2.0.pdf
Appendix K_TAY-VI-SPDAT.pdf
Appendix L_Prevention Prioritization Assessment.pdf
Appendix M_Permanent Supportive Housing Order of Priority.pdf
Appendix N1_Order of Priority for EHH Rapid Rehousing
Appendix N2_Order of Priority for COC Rapid Rehousing
Appendix O_Order of Priority for Transitional Housing Beds.pdf
Appendix P_HMIS Prioritization Report Summary Page.pdf
Appendix Q_VI-SPDAT Counts for Prioritization Lists Summary Page.pdf
Appendix R_ No Wrong Door Agency Sign.pdf
Appendix S_Marketing Materials - No Wrong Door Flyer.pdf
Grievance Policies and Procedures
​Waiver Request Checklist
Waiver Application
Waiver Policy

presentations and updates

Coordinated Entry Updates & Q-A – Ryan Graham, August 2019
Coordinated Entry & The Balance of State CoC – Carrie Poser
Coordinated Entry Presentation 8.9.19

Coordinated Entry Presentation 2.15.19 
​Coordinated Entry Presentation 11.09.18
Coordinated Entry 2.0 08.11.17
FAQ January 2017
​Coordinated Entry Process Documents
Assessment Tools
BOS Pre-Screen Form-updated April 2, 2020
prevention prioritization assessment
vi-spdat score report
vi-f-spdat 2.0
tay-vi-spdat 1.0 fillable
tay-vi-spdat
vi-spdat 2.0
Data Reports
Prioritization for Singles Summary
Marketing Materials
No Wrong Door Business Card Size
​No Wrong Door Bi-Fold Flyer
No Wrong Door Flyer Spanish-PDF
No Wrong Door Flyer Spanish-WORD
No Wrong Door Flyer Hmong-PDF
No Wrong Door Flyer Hmong-WORD
Rapid Rehousing Materials
COC RRH Standards Updated 10-22-18
CoC RRH Standards page 2
Transitional Housing Materials
TH Prioritization
TH Program Standards

committee and staff

​Coordinated Entry Committee is open to all interested Balance of State members. Insert link to the power point or the PowerPoint here about the “teams”.  The chair of the Coordinated Entry Committee is Debbie Bushman, debbiebushman@newcap.org and the co-chair is Corin Tubridy, ctubridy@wcap.org
One of the teams is the Implementation Team. Lead by the COC Director, this team was created to help create a smooth transition and act as a resource for local coalitions. 
The members of the team are:
  • Carrie Poser – COC Director
  • Debbie Bushman – BOS Board of Directors, Chair of Coordinated Entry, Housing Provider
  • Corin Tubridy – Co-Chair of the Coordinated Entry committee, Housing Provider
  • Leigh Polodna – HMIS System Coordinator for ICA
  • Lisa Sanders - Representative of Emergency Shelters
  • *Vacant* - Representative of Domestic Violence providers
In January 2018, the WI Balance of State CoC hired Ryan Graham as the Coordinated Entry System (CES) Specialist.  His email is:  ryan.graham@wibos.org
​

training

Here is the list of webinars available to complete the training for Coordinated Entry.  Webinar video recordings of the trainings can be accessed by clicking on the corresponding buttons below.  
Introduction to Coordinated Entry
CE 101-Access
CE 101-Assessment
CE 101-Referral
CE 101-Follow up
CE 101-Prioritization and Project Enrollment
Coordinated Entry Prevention Training-Webinar
Coordinated Entry Prevention PPT Slides
December 19th, 2017 
This training covers the requirements for ETH funded Prevention projects in the Balance of State CoC.  It includes the Prevention assessment, how to create a referral and the Prioritization List for Prevention.   
DLA & LH Coordinated Entry Training-Webinar
DLA & LH Coordinated Entry Training PPT Slides
April 11th, 2017
This webinar is intended for the representatives in the local COC who hold the responsibility of being the DLA (Designated Lead Agency) and List Holder (LH)
ICA Balance of State PSH Prioritization List Training- Webinar
​Date: March 2017
​VI-SPDAT Version 2 Training-Webinar
​​VI-SPDAT Version 2 Training PPT slides
​VI-SPDAT Version 2 Instructions 2017
January 5, 2017 
This webinar will include Org Code Consulting's introductory training on version 2 of the Vulnerability Index – Service Prioritization Decision Assistance Prescreen Tool (VI-SPDAT), lesson plans, and quizzes. 

This is a required training for every person that uses the VI-SPDAT (in and out of HMIS). Attendance will be recorded and shared with ETH leads and DLA contacts. Following this video, you will be required to complete quizzes on the Org Code website. Please review the Revised instructions for more information.
Permanent Supportive Housing Prioritization-Webinar
Permanent Supportive Housing Prioritization PPT slides
January 19, 2017
This training will go over the Permanent Supportive Housing (PSH) order of priority policy for the Balance of State COC. 

Coordinated Entry – Shelter Implementation-Webinar
Shelter Participation in CE-PPT Slides
Wednesday, June 29th, 2016
​This training is designed to address the question, "What does participate mean?" for shelters and coordinated entry. 
List-Holder/DLA Training:  Managing the Non-WISP List-Webinar
List Holder/DLA Training PPT Slides
Thursday, March 10th, 2016
This is a required training for all List Holders and/or identified designated leads for Coordinated Entry.  
 
NON WISP Referral Form Training-Webinar
Non WISP Referral Form PPT Slides
Monday, March 14th, 2016
Working Together:  WISP & Non-WISP Prioritization List
​WISP/NON WISP list PPT Slides
Date:  Thursday, April 21st, 2016
This training is required for DLA contacts and List Holders.
Managing the Non-WISP Prioritization List-Webinar
​Managing Non WISP list PPT Slides
Date:  Wednesday, April 27th, 2016
This training is required for DLA contacts and List Holders.
 ​
This document is used as the first step in the Coordinated Entry process.  Completion of this form produces enough initial contact information to begin the referral process.
BOS Pre Screen Form 
​revised 03-18-2018
The administration of the VI-SPDAT survey should be done by trained individuals that deliver it consistently with the training instructions.  
Paper version of the VI-SPDAT Assessment Tool (2.0) –
(1)            VI-SPDAT 2.0 Family (Print)
                VI-SPDAT 2.0 Family (Fillable)
 
(2)            VI-SPDAT 2.0 Individual (Print)​
                 VI-SPDAT 2.0 Individual (Fillable)
(3)            TAY-VI-SPDAT 1.0 (Fillable)

briefings by HUD

​Coordinated Entry Policy & Procedure Update 
HUD’s Coordinated Entry Data & Management Guide
HUD Notice Establishing Additional Requirements for COC Coordinated Entry (January 23, 2017)
HUD Coordinated Entry Self-Assessment (January 23, 2017)
HUD published a Coordinated Entry Brief indicating the types of areas that should be addressed in a Coordinated Entry system.