The implementation date for the Coordinated Entry System in the Balance of State COC region was
January 1st, 2016.
Everyone should be working with their local continua to prepare for the prioritization list, working with ICA to develop the list, and talking through the process that will be occurring. There has been one coordinated entry system merger as the Indianhead continua has voted to join the West Central continua. As such, their prioritization lists will be combined. As of today, there will be 20 local coordinated entry systems that cover the entire HUD recognized COC’s geographic territory (as required by HUD).
The Coordinated Entry Committee has a timeline of events that will lead up to the implementation of a Coordinated Entry System. It can be found in the document posted below.
First, I would like to extend a heartfelt thank you to all the members of the Coordinated Entry committee and Implementation team for your hard work and assistance on the development of this Coordinated Entry Policies and Procedures 2.0 manual. There has been a lot of work that went into the development of this document and it is very much appreciated.
Below, you will find the Coordinated Entry Policies and Procedures 2.0 manual. However, given the size of the document, the Appendices are not included. I will make sure both the 2.0 manual and the Appendices are posted on the Balance of State website, Coordinated Entry page shortly.
Second, revisions to the manual focused on three parts: (a) codifying what we have been actually doing since implementation, (b) updating to reflect the required changes outlined by HUD through Notice, and (c) clarifying roles and responsibilities within the Coordinated Entry system.
Finally, at this time, we are seeking comment on the manual. Specifically, we are looking for help making sure that the information is clear and descriptive, accurately reflects our process, and complies with the requirements set forth by HUD while ensuring the system is as effective and efficient as possible. As such, it will be important that you review the HUD notices related to coordinated entry and the PowerPoint presentation from the BOS May quarterly meeting. All of these documents can be found at: http://www.wiboscoc.org/coordinated-entry.html. Another presentation on this manual and an opportunity to ask clarifying questions will be during the CE presentation at the BOS August quarterly meeting next week.
The deadline for all comments is: Monday, August 28, 2017. Please send those comments to email@example.com.
Thank you for your time and attention to this-Carrie Poser, COC Director
Coordinated Entry Policies and Procedures 2.0 manual (presented at August 2017 Quarterly Meeting)
Coordinated Entry Process Documents
Rapid Rehousing Materials
Transitional Housing Materials
We are looking for help making sure that the information is clear and descriptive, accurately reflects our process, and complies with the requirements set forth by HUD while ensuring the system is as effective and efficient as possible. The deadline for all comments is: Monday, August 28, 2017. Please send those comments to firstname.lastname@example.org.
Important Coordinated Entry Manual Implementation Dates
Presentation of Manual Revisions August 11, 2017
Deadline for Comments August 28, 2017
Review of Comments August 29 – September 8, 2017
Board of Director Approval By mid-September 2017
Sent to COC Leads By mid-September 2017
After Hour Plan Deadline September 30, 2017
Vote on Manual Balance of State Meeting – November 2017
Proposed Implementation Date December 1, 2017
HUD Deadline for Implementation January 23, 2018
The planning committee is open to all interested BOSCOC member agencies and staff. The committee will focus on incorporating youth and outreach/marketing of the coordinated entry system.
All BOSCOC members are invited to join the committee by contacting Jeanette Petts, Chair of the Coordinated Entry committee. Her email is: email@example.com
An implementation team has been created to help create a smooth transition and provide consistent training for providers as the Balance of State Continuum of Care under goes the implementation of coordinated entry. The members of the team are:
The team will be meeting to answer questions, solve problems, reach out as point of contact to DLA, identify next training needs, make implementation specific decisions, and address any technical assistance related concerns.
Coordinated Entry Client Rights and Responsibilities 2017
Coordinated Entry Agency Partnership Agreement 2017
Coordinated Entry Participating Staff Agreement 2017
DLA & LH Coordinated Entry Training
April 11th, 2017
This webinar is intended for the representatives in the local COC who hold the responsibility of being the DLA (Designated Lead Agency) and List Holder (LH)
ICA Balance of State PSH Prioritization List Training
Date: March 2017
VI-SPDAT Version 2 Training
Date: January 5, 2017 10:00 AM – Noon
This webinar will include Org Code Consulting's introductory training on version 2 of the Vulnerability Index – Service Prioritization Decision Assistance Prescreen Tool (VI-SPDAT), lesson plans, and quizzes. There will also be an opportunity to ask questions of the webinar presenters.
This is a required training for every person that uses the VI-SPDAT (in & out of HMIS). Attendance will be recorded and shared with ETH leads and DLA contacts. Following the video, you will be required to complete the quizzes on Org Code website. Upon successful completion, you will be given a Certificate of Completion. That certificate must be sent to the ETH lead and DLA in your local continua, and kept by you for your own records.
Permanent Supportive Housing Prioritization
DATE: January 19, 2017
9:00 AM – 11:00 AM
This training will go over the Permanent Supportive Housing (PSH) order of priority policy for the Balance of State COC. We will also go over questions as it relates to Coordinated Entry.
This document is used as the first step in the Coordinated Entry process. Completion of this form produces enough initial contact information to begin the referral process.
The administration of the VI-SPDAT survey should be done by trained individuals that deliver it consistently with the training instructions.
Paper version of the VI-SPDAT Assessment Tool (2.0) – The individual 2.0 is currently in Service Point.
(1) VI-SPDAT 2.0 Family (Print)
VI-SPDAT 2.0 Family (Fillable)
(2) VI-SPDAT 2.0 Individual (Print)
VI-SPDAT 2.0 Individual (Fillable)
Note: Version 2 is what should be used universally throughout the Balance of State.
HUD Notice Establishing Additional Requirements for COC Coordinated Entry (January 23, 2017)
HUD Coordinated Entry Self-Assessment (January 23, 2017)
HUD published a Coordinated Entry Brief indicating the types of areas that should be addressed in a Coordinated Entry system.