The following information and documents was provided as an update at the May 2017 Quarterly Meeting:
The implementation date for the Coordinated Entry System in the Balance of State COC region is
January 1st, 2016.
Everyone should be working with their local continua to prepare for the prioritization list, working with ICA to develop the list, and talking through the process that will be occurring. There has been one coordinated entry system merger as the Indianhead continua has voted to join the West Central continua. As such, their prioritization lists will be combined. As of today, there will be 20 local coordinated entry systems that cover the entire HUD recognized COC’s geographic territory (as required by HUD).
The Coordinated Entry Committee has a timeline of events that will lead up to the implementation of a Coordinated Entry System. It can be found in the document posted below.
The planning committee is open to all interested BOSCOC member agencies and staff. The committee will focus on incorporating youth and outreach/marketing of the coordinated entry system.
All BOSCOC members are invited to join the committee by contacting Jeanette Petts, Chair of the Coordinated Entry committee. Her email is: email@example.com
An implementation team has been created to help create a smooth transition and provide consistent training for providers as the Balance of State Continuum of Care under goes the implementation of coordinated entry. The members of the team are:
The team will be meeting to answer questions, solve problems, reach out as point of contact to DLA, identify next training needs, make implementation specific decisions, and address any technical assistance related concerns.
Coordinated Entry Client Rights and Responsibilities 2017
Coordinated Entry Agency Partnership Agreement 2017
Coordinated Entry Participating Staff Agreement 2017
DLA & LH Coordinated Entry Training
April 11th, 2017
This webinar is intended for the representatives in the local COC who hold the responsibility of being the DLA (Designated Lead Agency) and List Holder (LH)
ICA Balance of State PSH Prioritization List Training
Date: March 2017
VI-SPDAT Version 2 Training
Date: January 5, 2017 10:00 AM – Noon
This webinar will include Org Code Consulting's introductory training on version 2 of the Vulnerability Index – Service Prioritization Decision Assistance Prescreen Tool (VI-SPDAT), lesson plans, and quizzes. There will also be an opportunity to ask questions of the webinar presenters.
This is a required training for every person that uses the VI-SPDAT (in & out of HMIS). Attendance will be recorded and shared with ETH leads and DLA contacts. Following the video, you will be required to complete the quizzes on Org Code website. Upon successful completion, you will be given a Certificate of Completion. That certificate must be sent to the ETH lead and DLA in your local continua, and kept by you for your own records.
Permanent Supportive Housing Prioritization
DATE: January 19, 2017
9:00 AM – 11:00 AM
This training will go over the Permanent Supportive Housing (PSH) order of priority policy for the Balance of State COC. We will also go over questions as it relates to Coordinated Entry.
This document is used as the first step in the Coordinated Entry process. Completion of this form produces enough initial contact information to begin the referral process.
The administration of the VI-SPDAT survey should be done by trained individuals that deliver it consistently with the training instructions.
Paper version of the VI-SPDAT Assessment Tool (2.0) – The individual 2.0 is currently in Service Point.
(1) VI-SPDAT 2.0 Family (Print)
VI-SPDAT 2.0 Family (Fillable)
(2) VI-SPDAT 2.0 Individual (Print)
VI-SPDAT 2.0 Individual (Fillable)
Note: Version 2 is what should be used universally throughout the Balance of State.
HUD Notice Establishing Additional Requirements for COC Coordinated Entry (January 23, 2017)
HUD Coordinated Entry Self-Assessment (January 23, 2017)
HUD published a Coordinated Entry Brief indicating the types of areas that should be addressed in a Coordinated Entry system.