The three trainings listed below are a requirement for all individuals who participate in Coordinated Entry. The trainings must be successfully completed prior to administering the new CE Homeless Assessment.
November 20th at 3:30 pm: CE Pre-screen & Barriers Assessment *If you were unable to attend the CE Pre-screen and Barriers Assessment during the live training, the recording is located in the CE Training tab below.
November 28th at 9:00 am: HMIS Training: How to Enter the CE Homeless Assessment *If you were unable to attend the HMIS Training during the live training, the recording is located in the Training section below, under the HMIS CE Workflow Training tab.
November 29th at 11:00 am: Non-HMIS Training: How to Enter the CE Homeless Assessment Register Here!
The WI BOS Coordinated Entry System is a critical component in our effort to end homelessness in the WI BOSCOC. The goal of the WI BOS Coordinated Entry System is that the process is easy for people to access, that it identifies and assesses their needs, and makes prioritization decisions based upon needs. Assistance should be allocated as effectively as possible and it should be easily accessible no matter where or how people present.
The WI BOS Coordinated Entry System helps communities prioritize assistance based on vulnerability and severity of service needs to ensure that people who need assistance the most can receive it in a timely manner. The WI BOS Coordinated Entry System will also provide information about service needs and gaps to help communities plan their assistance and identify needed resources.
Please review Appendix T and Appendix U for the COVID adjustments for Coordinated Entry processes.
In order to administer Coordinated Entry, the three trainings listed above must be successfully completed. Once you have completed the trainings, please email Holly Sierenholly.sieren@wibos.org for verification in order to receive access to CE.
*If you will be referring to the Non-HMIS list or you are a new List Holder, please proceed to the "Non-HMIS Training" tab to complete the additional trainings.
*If you will be referring to the HMIS list, please proceed to the "HMIS CE Workflow Training" tab to complete the additional trainings.
Required training for List Holders only: Non-HMIS Training: For List Holders - coming soon
In order to gain access to the Non-HMIS System, all three required CE trainings and the Non-HMIS training must be successfully completed. After the required trainings are completed, please send an email to Holly Sierenholly.sieren@wibos.org for verification and to be granted access to Non-HMIS.
Below you will find the specific documents and other materials for compliance with Coordinated Entry and a particular program type and/or funding source.
For agency or participant issues and concerns regarding Coordinated Entry, please see the WI BOS grievance policy below: Grievance Policies and Procedures
Any agency requesting a waiver for Coordinated Entry must first complete a Coordinated Entry waiver application below. Once the application has been submitted, WI BOS staff will email the agency the Coordinated Entry waiver request checklist outlining the supportive documentation needed to make a decision on the waiver request. Please see the Coordinated Entry policy for information on the Coordinated Entry waiver process. Waiver Request Checklist Waiver Application Waiver Policy
There are 8 programs: (1) EHH Funded Prevention, (2) Emergency Shelters, (3) Motel Vouchers, (4) Rapid Rehousing, (5) Permanent Supportive Housing, (6) Transitional Housing, (7) TH/RRH and (8) Outreach.
Homeless Prevention Program (HPP)
Homeless Prevention Program (HPP) helps individuals and households who are at risk of homelessness retain housing. Homelessness prevention programs include housing relocation and stabilization services and short- and/or medium-term rental assistance as necessary to prevent the individual or family from moving to an emergency shelter, a place not meant for human habitation, or another place described in paragraph (1) of the homeless definition.
The Homeless Prevention Program (HPP) is a state funding source authorized under Wisconsin Statutes § 16.303 and administered by the Division of Energy, Housing, and Community Resources (DEHCR). To learn more about all of Wisconsins funding streams for homeless and housing programs click here.
It is a HUD requirement that all ESG funded homeless prevention programs use Coordinated Entry. The WI BOSCOC Coordinated Entry Policies and Procedures require that all HPP funded homeless prevention use the WI BOS Coordinated Entry System. If any portion of an agency’s HPP allocation is used to match its ESG allocation, all ESG rules and requirements apply to clients served by HPP.
Homeless prevention programs are not listed on the WI BOS Housing Inventory Chart (HIC).
Coordinated Entry Prevention Training (This training covers the requirements for EHH funded Prevention projects in the Balance of State CoC. It includes the Prevention assessment, how to create a referral and the Prioritization List for Prevention.)
WI BOS Coordinated Entry-Prevention Process webinar - Updated version coming soon!
WI BOS Coordinated Entry-Prevention Process-PPT Slides - Updated version coming soon!
Coordinated Entry for Prevention Programs webinar -Updated version coming soon!
Coordinated Entry for Prevent Programs-PPT slides -Updated version coming soon!
Emergency Shelters
Emergency Shelters can be funded through ESG as part of the EHH grant with DEHCR and/or funded with SSSG funds through DEHCR. You can view more information about these funds by clicking here.
Emergency Shelters receiving ESG funds must participated in coordinated entry. All other Emergency shelters are encouraged to participate in the WI BOS Coordinated Entry System to ensure access to housing programs for their clients. When completing the WI BOS Coordinated Entry access documentation, vulnerability assessment, referral, and follow up with with shelter clients, shelter programs are ensuring that their clients have access to all ESG and COC funded housing programs that require the use of Coordinated Entry. If you are an Emergency shelter looking to begin participating in the WI BOS Coordinated Entry System, please click the link below: And then this would be the link to the "new to CE" section we are creating. (what do you think?)
All Emergency Shelters (regardless of whether they use HMIS or not) must be listed on the WI BOS Housing Inventory Chart (HIC).
EHH policy and procedure guidance (all of these will need to link of course, I just used your formatting as an example)
Motel Voucher programs receiving ESG funds must participate in coordinated entry. All other Motel Voucher programs are encouraged toparticipate in the WI BOS Coordinated Entry System to ensure access to housingprograms for their clients. When completing the WI BOS Coordinated Entry access documentation, vulnerability assessment, referral, and follow up with with clients, Motel Voucher programs are ensuring that their clients have access to all ESG and COC funded housing programs that require the use of Coordinated Entry.
If you are a Motel Voucher program looking to beginparticipating in the WI BOS Coordinated Entry System, please click the link below: All Motel Voucher programs (regardless of whether they use HMIS or not) must be listed on the WI BOS Housing Inventory Chart (HIC).