The WI BOS Coordinated Entry System is a critical component in our effort to end homelessness in the WI BOSCOC. The goal of the WI BOS Coordinated Entry System is that the process is easy for people to access, that it identifies and assesses their needs, and makes prioritization decisions based upon needs. Assistance should be allocated as effectively as possible and it should be easily accessible no matter where or how people present.

​The WI BOS Coordinated Entry System helps communities prioritize assistance based on vulnerability and severity of service needs to ensure that people who need assistance the most can receive it in a timely manner. The WI BOS Coordinated Entry System will also provide information about service needs and gaps to help communities plan their assistance and identify needed resources.
Please review Appendix T and Appendix U for the COVID adjustments for Coordinated Entry processes. 

Emergency Housing Voucher Program-(EHV)

Here are specific documents, trainings and other materials to help you administer the EHV program in the Balance of State.

Are you new to Coordinated Entry?

Below you will find the specific documents, training's, and other materials for compliance with Coordinated Entry and a particular program type and/or funding source. ​
Trainings
Introduction to Coordinated Entry
CE 101-Access - Coming soon!
CE 101-Assessment- Coming soon!
CE 101-Referral- Coming soon!
CE 101-Follow up- Coming soon!
CE 101-Prioritization and Project Enrollment​- Coming soon!

​​VI-SPDAT Version 2 Training
VI-SPDAT Version 2- Webinar Slides
*This is a required training for every person that uses the VI-SPDAT (in and out of HMIS). Attendance will be recorded and shared with ETH leads and DLA contacts. Following this video, you will be asked to complete quizzes on the Org Code website. This is no longer available from Org code. The process to begin administering the VI-SPDAT  is to contact the WI BOS CE System Specialist at ryan.graham@wibos.org to verify attendance.
​
Please contact the WI BOS Coordinated Entry System Specialist for any questions or training requests. ​​​
Documents
Policy and Procedures
​Coordinated Entry 2.1 Manual
​Appendix A_Agency Partnership Agreement.pdf
Appendix B_Participating Staff Agreement.pdf
Appendix C_Client Rights and Responsibilities.pdf
Appendix D_WI BOSCOC Coordinated Entry and Referral Process.pdf
Appendix E_Coordinated Entry and Referral Process for Prevention.pdf
Appendix F_After Hour Plans-click here to see all of the plans for each local COC​
Appendix G_Coordinated Entry Training Requirements.pdf
Appendix H_Pre-Screen Form.pdf
Appendix I_VI-SPDAT 2.0.pdf
Appendix J_VI-F-SPDAT 2.0.pdf
Appendix K_TAY-VI-SPDAT.pdf
Appendix L_Prevention Prioritization Assessment.pdf
Appendix M_Permanent Supportive Housing Order of Priority.pdf
Appendix N1_Order of Priority for EHH Rapid Rehousing
Appendix N2_Order of Priority for COC Rapid Rehousing
Appendix O_Order of Priority for Transitional Housing Beds.pdf
Appendix P_HMIS Prioritization Report Summary Page.pdf
Appendix Q_VI-SPDAT Counts for Prioritization Lists Summary Page.pdf
Appendix R_ No Wrong Door Agency Sign.pdf
Appendix S_Marketing Materials - No Wrong Door Flyer.pdf
Appendix T_COVID-19 Provisions-02.1.21
Appendix U_Order of Priority for EHH Prevention Recipients of EHH Program

​For agency or participant issues and concerns regarding Coordinated Entry, please see the WI BOS grievance policy below:
Grievance Policies and Procedures

Any agency requesting a waiver for Coordinated Entry must first complete a Coordinated Entry waiver application below. Once the application has been submitted, WI BOS staff will email the agency the Coordinated Entry waiver request checklist outlining the supportive documentation needed to make a decision on the waiver request. Please see the Coordinated Entry policy for information on the Coordinated Entry waiver process. 
​Waiver Request Checklist
Waiver Application
Waiver Policy
​
There are 6 programs: (1) EHH Funded Prevention, (2) Emergency Shelters, (3) Motel Vouchers, (4) Rapid Rehousing, (5) Permanent Supportive Housing, and (6) Transitional Housing.
​Homeless Prevention Program (HPP)
Homeless Prevention Program (HPP) helps individuals and households who are at risk of homelessness retain housing. Homelessness prevention programs include housing relocation and stabilization services and short- and/or medium-term rental assistance as necessary to prevent the individual or family from moving to an emergency shelter, a place not meant for human habitation, or another place described in paragraph (1) of the homeless definition.

The Homeless Prevention Program (HPP) is a state funding source authorized under Wisconsin Statutes § 16.303 and administered by the Division of Energy, Housing, and Community Resources (DEHCR). To learn more about all of Wisconsins funding streams for homeless and housing programs click here. 

It is a HUD requirement that all ESG funded homeless prevention programs use Coordinated Entry. The WI BOSCOC Coordinated Entry Policies and Procedures require that all HPP funded homeless prevention use the WI BOS Coordinated Entry System. If any portion of an agency’s HPP allocation is used to match its ESG allocation, all ESG rules and requirements apply to clients served by HPP.

Homeless prevention programs are not listed on the WI BOS Housing Inventory Chart (HIC).

EHH Prevention Programs

EHH policy and procedure guidance ​​Coordinated Entry Prevention Training 
​(This training covers the requirements for EHH funded Prevention projects in the Balance of State CoC. It includes the Prevention assessment, how to create a referral and the Prioritization List for Prevention.)
Emergency Shelters
Emergency Shelters can be funded through ESG as part of the EHH grant with DEHCR and/or funded with SSSG funds through DEHCR.  You can view more information about these funds by clicking here. 

Emergency Shelters receiving ESG funds must participated in coordinated entry.  All other Emergency shelters are encouraged to participate in the WI BOS Coordinated Entry System to ensure access to housing programs for their clients. When completing the WI BOS Coordinated Entry access documentation, vulnerability assessment, referral, and follow up with with shelter clients, shelter programs are ensuring that their clients have access to all ESG and COC funded housing programs that require the use of Coordinated Entry.
If you are an Emergency shelter looking to begin participating in the WI BOS Coordinated Entry System, please click the link below: 
And then this would be the link to the "new to CE" section we are creating. (what do you think?)

All Emergency Shelters (regardless of whether they use HMIS or not) must be listed on the WI BOS Housing Inventory Chart (HIC).

EHH policy and procedure guidance (all of these will need to link of course, I just used your formatting as an example) TRAINING
  • ​Coordinated Entry-Shelter Implementation Training-Updated version coming soon!​
Motel Voucher 
Motel Voucher programs receiving ESG funds must participate in coordinated entry.  All other Motel Voucher programs are encouraged to participate in the WI BOS Coordinated Entry System to ensure access to housing programs for their clients. When completing the WI BOS Coordinated Entry access documentation, vulnerability assessment, referral, and follow up with with clients, Motel Voucher programs are ensuring that their clients have access to all ESG and COC funded housing programs that require the use of Coordinated Entry.

If you are a Motel Voucher program looking to begin participating in the WI BOS Coordinated Entry System, please click the link below: 
All Motel Voucher programs (regardless of whether they use HMIS or not) must be listed on the WI BOS Housing Inventory Chart (HIC).

EHH policy and procedure guidance 
Rapid Rehousing Programs
Permanent Supportive Housing
Transitional Housing 

Trainings

Coordinated Entry Trainings
Introduction to Coordinated Entry - April 15th, 2022
CE 101-Access - Coming soon!
CE 101-Assessment - Coming soon!
CE 101-Referral - Coming soon!
CE 101-Follow up - Coming soon!
CE 101-Prioritization and Project Enrollment ​- Coming soon!
​
​VI-SPDAT Version 2 Training
VI-SPDAT Version 2- Webinar Slides
*This is a required training for every person that uses the VI-SPDAT (in and out of HMIS). Attendance will be recorded and shared with ETH leads and DLA contacts. Following this video, you will be asked to complete quizzes on the Org Code website. This is no longer available from Org code. The process to begin administering the VI-SPDAT  is to contact the WI BOS CE System Specialist at ryan.graham@wibos.org to verify attendance.
Non hmis trainings
​​List-Holder/DLA Training:  Managing the Non-WISP List-Webinar
List Holder/DLA Training PPT Slides
Thursday, March 10th, 2016
This is a required training for all List Holders and/or identified designated leads for Coordinated Entry.  
 
Non-HMIS Training - How to Make and Edit a Referral Webinar
Non-HMIS Referral Form PPT Slides (Please use the edited email address in these slides, not the email in the presentation) 
​Thursday July 21, 2022
​This is a required training to receive access to the WI BOSCOC Non-HMIS system. Additionally, all Non-HMIS users must also attend the VI-SPDAT training and Introduction to CE training. 

Non-HMIS Training - For List Holders
​Thursday July 21, 2022
This is a required training to receive access to the WI BOSCOC Non-HMIS system at the List Holder level.

Working Together:  WISP & Non-WISP Prioritization List
​WISP/NON WISP list PPT Slides
Date:  Thursday, April 21st, 2016
This training is required for DLA contacts and List Holders.

​Managing the Non-WISP Prioritization List-Webinar
​Managing Non WISP list PPT Slides
Date:  Wednesday, April 27th, 2016
This training is required for DLA contacts and List Holders.
 ​
title 2
TEMPORARY PREVENTION SYSTEM CE TRAINING
Case conferencing trainings

Documents

Pre-screen forms
​BOS Pre-Screen Form-updated September 22, 2021
BOS Pre-Screen Form-FILLABLE PDF-updated March 1st, 2021 -Coming soon!
BOS Pre-Screen Form-SPANISH-updated July, 2020 -Coming soon!
VI-SPDAT Forms
After hours plan forms

Marketing Materials

Updates, Presentations, and Briefings by HUD

Coordinated Entry Committee

Leadership
​Coordinated Entry Committee is open to all interested Balance of State members. The chair of the Coordinated Entry Committee is Dana Baumgartner, dana.baumgartner@usc.salvationarmy.org and the co-chair is Wendy Schneider, wendys@cwcac.org
Implementation team
The Implementation Team was created to help create a smooth transition and act as a resource for local coalitions. 
The members of the team are:
  • Ryan Graham - BOS Coordinated Entry System (CES) Specialist 
  • Erika Villacrez– Housing Provider
  • Corin Tubridy –Housing Provider
  • Lisa Sanders - Representative of Emergency Shelters
  • Dana Baumgartner, Coordinated Entry Chair
  • Lina Martinez- Representative of Domestic Violence providers​
  • Sue Sippel - Representative of Domestic Violence providers​
  • Stephanie Van Hulst - HMIS System Admin
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